EJMS Frequently Asked Questions

1. I have received email regarding the review of a submission. How do I respond?
2. How do I handle a review without the assistance of referees?
3. How do I assign a submission to a referee?
4. What if the person I wish to act as referee does not appear on the list?
5. What if the referee does not wish to register in EJMS?
6. How are review reports generated?
7. How are report files named?
8. What is the purpose of the Comment boxes?
9. How are comments/reports shared with an author?
10. What if I have invited someone to handle a review and he/she doe not respond?
11. What if someone refuses to handle a review?
12. As an Associate Editor how do I see the reports from referees in EJMS?
13. I have agreed to act as referee for a review. How do I submit my report and recommendation to the Associate Editor?
1. I have received email regarding the review of a submission. How do I respond?
Click the link in the email message and log into EJMS. You will see that you have a new submission. Click on “new submissions” and then click on the ID number (dark gray box). This will take you to the “Task” screen for this submission. To see the complete manuscript click on the “Details” tab located on the top bar. You will see a link to the PDF and may read the file before responding to the request to handle the assignment. You may then click on the “Task” tab and respond “yes” or “no” to the invitation.
2. How do I handle a review without the assistance of referees?
After you have agreed to handle the review, you may read the manuscript and write your own report. This report will be composed on your computer in Word, notepad, etc. You can upload the report in this form or create a PDF file. The file can be uploaded and you can make your recommendation to the Editor.
3. How do I assign a submission to a referee?
If you decide to assign the submission to a referee, you will click on the ID and then click on “Request new review”. This will take you to a list of people that have registered in EJMS as referees. You will select someone from this list, which will generate an email message. This message is a template but can be edited. You may add or change the message as you see fit.
4. What if the person I wish to act as referee does not appear on the list?
You should send email to this person and ask that they register in EJMS. You may include the link to the registration screen https://e-publications.org/ip/sbs/index/login In your email you may ask this person to let you know when the registration is complete. You may assign the submission once the referee’s name appears on the list of potential referees.
5. What if the referee does not wish to register in EJMS?
If the referee does not wish to register in EJMS but is willing to review the submission, you will ask them to send their report to you as an email attachment. In the body of their email they should provide their recommendation. Save the attachment to your computer. You then upload their report by clicking on the upload report file. You may upload multiple reports as some may be intended for the author while others may not.
6. How are review reports generated?
Review reports can be composed using any program on your computer. A report file may also be provided as a PDF file.
7. How are report files named?
As reports are uploaded in EJMS the file is renamed to preserve anonymity.
8. What is the purpose of the Comment boxes?
The comment boxes are intended for brief statements or notes. Detailed comments should be uploaded as reports. You may use the comment box to identify referees that did not register in EJMS.
9. How are comments/reports shared with an author?
It is ultimately the editor’s decision what the author will see regarding comments and reports. The editor may view the reports and choose whether or not to make visible to the author. Comments can be copied and pasted or composed by the editor for the author.
10. What if I have invited someone to handle a review and he/she doe not respond?
You may send email through EJMS by clicking on the envelope graphic and ask that they respond.
11. What if someone refuses to handle a review?
You must cancel the invitation. After canceling, you may delete this as well. You will then choose someone else to handle the review.
12. As an Associate Editor how do I see the reports from referees in EJMS?
You can see these reports on the Task screen by clicking on the dark gray box
with the date assigned for each person.
13. I have agreed to act as referee for a review. How do I submit my report and recommendation to the Associate Editor?
After you have agreed to handle the review, you may read the manuscript and write your report. This report will be composed on your computer in Word, notepad, etc. You can upload the report in this format or create a PDF file. The file can be uploaded and you can make your recommendation to the Associate Editor.